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Chesterfield
Homeowners Association, Inc.
Board of Directors Meeting
June 9, 2005
Meeting Location:
Messenger
Public Library, North Aurora, IL
Board Members
Present:
EJ Klages, 2nd Vice President
Michael Savini, Treasurer
Cate Sullivan,
Secretary
Board Members
Absent:
Mark Bozik, President
Kevin Fatten, Vice President
Call to Order:
Quorum established, EJ Klages called the meeting of the Chesterfield
Homeowners Association to order at 7:05 pm. Besides the noted Board
members, several homeowners were also in attendance.
Approval
of the Minutes
No minutes presented. Minutes from the April 13, 2005 meeting will
be presented at the next meeting.
President's
Report
Cate Sullivan presented the president's report on behalf of
Mark Bozik. Residents surrounding the wooded area adjacent to Chesterfield
Lane and Graham Ct. were contacted with regards to a proposed development
to be built by Gladstone Builders. The PUD includes high-end townhomes,
senior residences and single family homes. Any interested residents
may attend the Village meeting on Monday, June 20, 2005 at 7:30
pm to approve the PUD.
After reviewing
four proposals from various professional management firms, the Board
approved Legum & Norman for a two-year contract for management
services in the amount of $1,112.00 per month. The Board is confident
that by bringing on the services of Legum & Norman that communication
between the residents and the Board will improve as well as the
overall quality of service and response time to the residents.
Treasurer's
Report
Michael Savini reported that the opening operating account balance
as of March 31, 2005 was $52,327.05. Operating income and interest
versus expenses for March amounted to $8,616.64 and $3,938.74 respectively,
creating a net operating balance of $57,004.95. Accounts receivable
as of March 31st amounted to $23,524.75.
Mr. Savini reported
that currently there are fourteen homeowners that are 60-days delinquent.
The Board agreed to apply late fees to all outstanding accounts
in accordance with the fee schedule adopted by the Board at the
March 2005 meeting.
The Board discussed
payment to OAM for June management services. The Board agreed that
payment will be held pending receipt and turnover of all Association
documentation.
Due to transition
in management, Mr. Savini requested that a motion be made to cease
forwarding of assessment checks to OAM and that deposits be made
by a board member until new management is in place. MOTION: EJ Klages
moved to approve Mr. Savini to deposit all funds until management
transition was complete. Motion was seconded by Cate Sullivan. Motion
was unanimously approved.
Operating expenses
worthy of note for the month of March were:
- $1,425.88
to OAM for management fees
- $1,311.00
for collection and legal expenses
- $8.00 to
the Secretary of State for the annual not-for-profit report
- Utilities
amounted to $164.02 for electricity and water service.
Old Business
No business was reported.
New Business
I. Creation
of Ad Hoc Committee - Rules & Regulations
The Board discussed the formation of an Ad Hoc committee to compile
and present a set of community Rules and Regulations to the Board
for adoption. MOTION: A motion to form said committee was presented
by Cate Sullivan and was seconded by EJ Klages and was unanimously
approved.
EJ Klages advised
that all residents are welcome to serve on the committee and to
email the Board on the community website if interested at www.chesterfieldhomeowenrs.com.
II. Architectural
Submissions
Architectural submissions from 657 Chesterfield Ln., 665 Chesterfield
Ln. and 413 Chesterfield Ln. were presented to the Board for review
and approval. Applications were presented and reviewed by the Board
prior to the meeting and were given preliminary approval. Final
written approval and authorization to proceed will be forthcoming
pending receipt of copies of building permits to complete the submissions.
Suspension
of the Meeting
The meeting was suspended at 7:19 pm to allow for an open discussion
from the floor from the residents in attendance. The meeting resumed
at 8:34 pm.
Adjournment
With no further business to be conducted, a motion to adjourn was
made by EJ Klages and was seconded by Mike Savini. The meeting adjourned
at 8:36pm.
Submitted by:
Cate Sullivan,
Secretary
Chesterfield Homeowners Association
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