Chesterfield Homeowners Association, Inc.
Board of Directors Meeting
January 10, 2004

Meeting called to order at 7:20 pm

Attendance:
President - Mark Bozik
Vice President - Elizabeth Klages
2nd Vice President - Kevin Fatten
Treasurer - Michael Savini
Secretary - Cari Podolak

Minutes for December 2003 were reviewed and approved.

Treasurer’s Report
8 properties have 2003 outstanding assessments. The Attorney has the information to file for collections.

A resident sent in a check for less than the amount owed on their account for 2003. There is still a balance due and will be given to the Attorney for further collection.

Open Business

• Pizzo & Associates gave a detailed assessment of the wetland area and 3-year plan. All estimates are not to exceed these amounts. The exact dollar figures and quote can be obtained by request.
  • 2004 Year 1 $42,100.00
    Services not to exceed these amounts:
    • $8,200 clean and prepare area
    • $2,500 herbicide area
    • $16,000 seed area
    • $4,000 controlled burn
    • $11,400 stewardship
  • 2005 Year 2 $23,300.00
    Services not to exceed these amounts:
    • $23,300 stewardship
    • $4,000 controlled burn (optional)
  • 2006 Year 3 $20,300.00
  • Services not to exceed these amounts:
    • $16,300 stewardship
    • $4,000 controlled burn

• The board received the punch list that the Village of North Aurora gave to Centex to complete. The board reviewed and accepted the proposals.

• Dog kennels are not considered permanent structures if they are being used to the manufacturer's specifications. Dog kennels are considered to be "enclosures" with 4 sides, portable, and not adhered to permanent structures. (Example: attached to a porch or house.) The Board is taking steps to place dog kennel rules into the bylaws. As a common courtesy residents should not have dog kennels on the side or front yards of a property. If residents have a fenced yard they can be within the fence. OAM will send a courtesy letter to residents in violation to correct these issues.

• Quarterly Meetings will be scheduled for February, May, August, and November at the Library. Will post a notice on the web page. All residents interested on volunteering for the Activity committee, or the beautification committees please attend. If you cannot make the meeting please contact the Board member in charge of the committee.
  Kevin Fatten - activity committee.
  Elizabeth Klages- beautification committee.
  

New Business

• Fence permit approved for 76 Flynn Court according to the Bylaws.

• Received a complaint from a resident about dogs on Hamilton being over the dog limit. This issue was turned over to the Village of North Aurora and has been resolved.

• Received a complaint from a resident on Stewart about a neighbor's offensive sign in their backyard. Upon checking the sign was removed. Neighbor conflicts are not a Board function. If necessary, neighbor disputes should get the police involved to resolve issues.

• Received a complaint from a resident on Stewart about a disabled car on the roadway in the town home area. The Board advised the resident to contact to Village to receive action. The Board has no authority in this matter.

• Mark proposed purchasing a job box, chain, and lock for the Christmas decorations, extra light bulbs for the front entrance, etc. so the board members do not have to be personally responsible for these items taking up space in their garages or basements. Motioned and unanimously approved. Kevin will get quotes for the next meeting.

The meeting adjourned at 8:20 PM.

Next meeting: February 4, 2004 at 7:00 pm
Open quarterly meeting at Messenger Library