Chesterfield Homeowners Association, Inc.
Board of Directors Meeting
December 4, 2003

Meeting called to order at 7:05 pm

Attendance:
President - Mark Bozik
Vice President - Elizabeth Klages
2nd Vice President - Kevin Fatten
Treasurer - Michael Savini
Secretary - Cari Podolak

Minutes for November 2003 were reviewed and approved.

Treasurer’s Report
All outstanding assessments over $200 are being handed over to the attorney to get collected by the courts and a lien put on the properties. OAM will send us the current outstanding statement. Properties that have payment plans worked out and are making payments will not be affected.

Inflation is 2.3% this year. The Board motioned and unanimously accepted the annual assessments to go up $5 to a total of $200 for the year. Assessments are due January 31, 2004.

Open Business

• Fence permit for 517 Chesterfield approved according to the bylaws.
• Shed permits do not need to go through the association. Please contact the Village of North Aurora. OAM will send a courtesy letter.
• Pizzo & Associates gave a rough estimate of $15,000-20,000 to get the wetland area under control and up to date with maintenance/annexation for 2004. After 2004 they estimated it to be $3,000-5,000 a year. The Board motioned and unanimously accepted to add this expense to the budget. Mark will contact Pizzo & Associates. Mark will also research with the village to find out if the townhome area is responsibility to help maintain that area.
• Open meetings were discussed at the annual meeting. The Board will try quarterly meetings in 2004. The concern is low attendance and taking away the room for another group or organization that truly needs the facility. Mark will check on the library availability and open meetings will be planned for 2004 in January.
• Winter's Landscaping notified the board that Centex replaced trees throughout the subdivision.
• A beautification committee creation was discussed and tabled until Spring 2004.
• The "private lake" sign and garbage cans around the lake were discussed at the annual meeting. The board will get prices for a small sign. The garbage can idea seems impossible to enforce and too costly to maintain. Residents should take pride in the lake and clean up after themselves including garbage and dog droppings.
• The Chesterfield parking on the streets issue has been turned over the Village of North Aurora.
• "Section" representatives were discussed at the annual meeting to represent the different sections of our subdivision. The Board denied this idea because we are one community and all residents are equal and welcome at any time. Please email or contact a board member if you wish to attend a meeting to discuss any issues or concerns.
• Mark is checking with the lawyer on enforcing association rules for dog kennels. This issue will be tabled until next meeting in January 2004.
• The Board motioned and unanimously accepted purchasing wreaths and garland for the entrances of Chesterfield for the Holidays. Elizabeth will get the supplies and decorate.
• The Board motioned and unanimously accepted to hold a Holiday Lights contest for the subdivision on December 21st. The judges for this year will be the board members and hopefully next year the activity committee can be involved and set everything up. The winning house will get a $50 Home Depot gift card.
  

The meeting adjourned at 8:25 PM.

Next meeting: Friday, January 9, 2004 at 7:00 pm